INCOME Davao is in Need of a Bookkeeper

INCOME Davao or Independent Cooperative Movement of Employees of Davao is a credit cooperative operated by the employees of Aboitiz companies. It was organized under the initiative of the Davao Light and Power Company employees.

Independent Cooperative Movement of Employees of Davao is currently looking for a BOOKKEEPER

 DEPARTMENT/UNIT: ACCOUNTING

REPORTS TO: GENERAL  MANAGER

WORKING STATUS: Full time

Working Days:  Monday-Saturday

Travel: Open

 I. GENERAL PURPOSE/ PRIMARY FUNCTION

The bookkeeper is responsible for recording and maintaining a co-operatives’ financial transactions, such as purchases, expenses, revenue, invoices, and payments. The bookkeeper is responsible for the preparation of the Statement of Financial Condition and Results of Operation.  

II. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Bookkeeping
• Records the daily transactions.
• Reconciles daily the ledger accounts and prepares the required entries.
• Updates the Lapsing Schedule daily.
• Checks the online transactions posted in the bank and reconciles.

VERIFICATION, MONITORING, AND INTERNAL CONTROL

• Conducts regular cash count on all funds (SRF, PCF, collections) properly documented by a cash count sheet.
• Monitors and controls the settlement of receivables, payables, and cash advances.
• Checks the completeness and accuracy of other accounting records.
• Verifies deposit slips vs official receipts, cash vouchers, posting of official receipts/remittances, and other pertinent documents to ensure accuracy.
• Sees to it that daily transactions are balanced. Closes daily and month-end transactions. 
• Reviews travel expense reports, and liquidation reports to ensure that the details reported are proper, supported with documents, and in accordance with the existing policy of the Coop.
• Checks and verifies the accuracy and completeness of supporting documents attached to cash disbursement vouchers for payment of loans, purchases, and others.
• Certifies in the disbursement vouchers as to the existence of appropriation and availability of funds for all operating and administrative expenses before approval by the authorized signatories of the Coop. 
• Monitoring of Actual vs Budget prior to releasing of payment to expenses.
• Ensures that internal control is complied with and implemented.

REPORTORIAL REQUIREMENTS

• Submits Monthly Report every 2nd Friday of the Month
• Statement of Financial Condition
• Statement of Results of Operation
• Bank Reconciliation Statement
• Cash Flow Statement
• Summary of Aging of Loans Receivable
• Meeting Presentations as required.
• Annual Submission of the following: (Based on the Regulatory Schedule)
• Cooperative Annual Progress Report (CAPR)

RECORDS KEEPING & SAFEKEEPING

• Maintains an orderly accounting filing system.
• Maintains Computerized Accounting System and coordinates with the Provider Team.
• Safekeeping of Accounting and Other Regulatory Reports 
• Ensure daily/ monthly backup and its safekeeping

OTHER DUTIES

• Assists in the preparation of the annual and supplemental budget.
• Attends management meetings.
• Assembles information for internal/external auditors for the annual audit.
• Provides clerical and administrative support to management as requested.
• Contributes to team effort by accomplishing related results as needed.
• Assists other departments when necessary / performs other tasks as assigned.

III. SUPERVISORY RESPONSIBILITIES

 The position does not have supervisory responsibilities.

IV. CONFIDENTIALITY, EXPENDITURE & BUDGETING RESPONSIBILITIES

The position has access to all financial records, books, documents, and the financial status of the cooperatives. Likewise, the position has access to lending records and transactions of borrowing coop members. 

The position has no responsibility for control of expenditures;

The position has no responsibility over budget preparation.

V. JOB REQUIREMENTS

Davao Job Key Qualifications:

• Education
• College graduate preferably Accountancy graduate.
• Preferably with a background in bookkeeping and Generally Accepted Accounting Principles
• Work Experience or Training Required
• With more than one (1) year of relevant experience.
• National Certification for Bookkeeping an advantage
• Knowledge/ Skills and Abilities
• Must be very keen to details and with above-average writing skills to prepare regular reports.
• Specialized Technical/ Functional Skills 
• Complete familiarity with the Coop’s Savings, Loan Policies and guidelines as well as specific loan packages, its documentation requirements processes, and others
• Excellent Organizational and Time Management skills
• Effective Verbal and Written Communication skills
• Average Coordination and Negotiation skills

• Work-Related Behavioral Requirement
• Must have above-average people-soft skills in coping with pressures resulting from meeting schedules and dealing with members’ concerns/complaints.
• Must have a strong sense of professionalism, and integrity that shall represent the Coop’s Vision, Mission and Core Values
• Excellent interpersonal skills,
• Must be mature and able to demonstrate an effective and efficient working attitude. Able to make use of common sense and sound decision-making skills
• Others 
• Above-average level in computer-based application, software, and programs
• Preferably with prior knowledge of the Cooperative’s Quality Policy, Process Manual, Mission-Vision, products, services, and the likes.

VI. WORKING CONDITIONS

    A. Tools of Trade

        Desktop/laptop computer, printer

    B. Physical Demands

        The position requires frequent sitting, listening, and use of hands and fingers to operate the                 computer;

        Occasionally, the position requires the jobholder to walk, talk and travel.

    C. Working Environment

        The position requires working under normal office conditions with frequent exposure to moderate         cold; 

        Occasionally exposed to extreme cold or working near noisy equipment/room.

    D.  Shift Schedule

        The position is on regular day shift schedule 

    E. Others

        The jobholder is required to attend the regular monthly staff meeting

How to Apply

Send your CV to: hr.incomedavao@gmail.com

Contact: 0943-908-9011/0965-697-3288

Independent Cooperative Movement of Employees of Davao

84 Bonifacio St., 33-D, Davao City, Davao del Sur